Playbook · 60 minutes
From the date to the agenda and votes to finished minutes and tasks that get followed up – e.g. for quarterly reviews or department meetings.
For managers and project leads · 5–50 people · in the room, hybrid or remote
A meeting is only done once it is clear what was decided and who does what by when. Here the minutes write themselves along the way, and the tasks land in a list you go through together next time.
Meetarium · Prepare
Tap days, set times, send the link by e-mail or chat. Everyone marks when they can, without an account. Once the date is set, everyone gets a calendar file.
💡 Keep the organiser link safe – only with it can you set the date.
Open MeetariumVotarium · Work & decide
In Meetarium, under “Prepare the meeting”, enter one topic per line. This becomes a template for Votarium with agenda, welcome and action items slide. Accept it there and add a vote per item: choice, scale, ranking or matrix.
💡 Preparing on the office PC, running it from the laptop? Open the “Edit link” at the top of the editor and send it to yourself – on the other device you keep editing and go live from there.
Open VotariumVotarium · Work & decide
Show the screen view on the projector or via screen sharing, everyone joins by QR code or six-character code. You control it from your laptop or phone; “Start meeting” starts the clocks.
💡 Start with a check-in? In the editor, add “Check-in with IcebreakerAI” as the first agenda item. In the remote, one click then creates the room, every phone switches there, and “Take everyone along” brings them back.
Votarium · Work & decide
Each item has a time budget, and the presenter view warns when you run over. Results stay hidden until you show them – so early answers don’t steer anyone. You record a decision right at the result.
💡 Collect ideas together first? Add “Board with Pinnarium” as an agenda item in the editor. In the remote one click creates the board, every phone switches there, and in Pinnarium “Everyone back to Votarium” brings them back to the meeting.
Votarium · Work & decide
On the action items slide everyone proposes and prioritises; you accept the action items with an owner and a due date. You tick off attendance in the presenter view.
Votarium · Work & decide
The minutes are created automatically: attendance, time per item, results, decisions and action items. Print them as PDF or save them as Markdown or CSV – everything is deleted after 30 days.
Actarium · Follow through
From the minutes you hand decisions and action items over to Actarium: without a list yet via “New list in Actarium” (it is created already filled), otherwise via the list’s inbox address (under “Share” there). The group gets the team link.
Open ActariumActarium · Follow through
The next round starts with review mode. From there, “Find the next date” leads straight to Meetarium – the circle closes.
💡 Show the review in Votarium too? In review mode, choose “As a slide in Votarium”: everything completed since the last meeting and everything open becomes an agenda item “Review” in the next meeting.
No. Everyone joins in the browser by code, QR code or link – no sign-up, no installation.
Nothing. All apps are free, with no subscription and no ads.
Tried it? Tell us how it went – and what was missing.
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